Hamilton Police Service BoardAgenda24 - 06Thursday, June 27, 2024 at 1:00 P.m. - 5:00 P.m.Hamilton City Hall - Council Chambers (Second Floor) You may view the Board's public meeting live-stream at https://www.hamiltonpsb.ca/meetings/agendas-and-materials/1.Call to Order 2.Acknowledgements 3.Introduction of Newest Board Member - Don Robertson 4.Election for the Position of Chair of the Board for 2024 5.Election for the Position of Vice Chair of the Board for 2024 6.Approval of the Agenda 7.Declarations of Conflicts of Interest 8.Delegations, Presentations and Verbal Updates 8.1Members of the Month 8.2Chief of Police Verbal Update 8.3Administrative Director Verbal Update 9.Approval of the Minutes 9.1Public Minutes of April 25, 2024 1.04 25 2024 FINAL Public Minutes.pdf10.Correspondence 10.1CAPG 2024 Conference Partnership Invitation (April 26, 2024) 1.CAPG 2024 Conference - Partner Invitation (email to Chair).pdf2.CAPG Partner Invitation - 2024 CAPG Conference Pat Mandy.pdf3.CAPG Form.pdf4.(L) CAPG Sponsorship Prospectus 2024.pdf10.2Correspondence from the Deputy Solicitor General Regarding Special Constable Employers (May 8, 2024) 1.Special Constable Employers - Letter from the Ministry of the Solicitor General (May 8, 2024).pdf10.3All Chiefs Memo - Hate Crime Overview and Upcoming Training for the Ontario Association of Chiefs of Police Services in Ontario 24-0027 (May 1, 2024) 1.24-0027 - All Chiefs Memo - Hate Crime Overview and Upcoming Training for the OACP.pdf2.24-0027 - Attachment - MAG Memo - Hate Crime Overview and Upcoming Training for the OACP.pdf10.4All Chiefs Memo - 2024/25 - 2026/27 Mobile Crisis Response Team Enhancement Grant Call for Applications 24-0030 (May 8, 2024) 1.24-0030 - All Chiefs Memo - 2024-25 - 2026-27 MCRT Enhancement Grant - Call for Applications.pdf2.24-0030 - Attachment - MCRT Enhancement Grant 2024-25 - 2026-27 - Application Instructions and Guideline.pdf10.5All Chiefs Memo - 2024/2025 Constable Joe MacDonald Public Safety Officers' Survivors Scholarship Fund (CJMPSOSSF) Call for Applications 24-0031 (May 8, 2024) 1.24-0031 - All Chiefs Memo - 2024-25 Constable Joe MacDonald Public Safety Officers Survivors Scholarship.pdf2.24-0031 - Attachment 1 - CJMPSOSSF 2024-25 Application Guidelines and Appendix A (Student Living Allowan.pdf3.24-0031 - Attachment 2 - CJMPSOSSF 2024-25 Application Form.pdf10.6All Chiefs Memo - Basic Constable Training Programs - 2024 Allocations 24-0035 (May 10, 2024) 1.24-0035 - All Chiefs Memo - Basic Constable Training Program - 2024 Allocations.pdf10.7All Chiefs Memo - Police Service School Resource Officers Survey 24-0036 (May 13, 2024) 1.24-0036 - All Chiefs Memo - Police School Resource Officers Survey.pdf10.8All Chiefs Memo - Special Constable Training 24-0039 (May 16, 2024) 1.24-0039 - All Chiefs Memo - Special Constable Training.pdf10.9All Chiefs Memo - Responding to Animals Left in Motor Vehicles 24-0040 (May 31, 2024) 1.24-0040 - All Chiefs Memo - Responding to Animals Left in Motor Vehicles.pdf10.10Call for Canadian Association of Police Governance (CAPG) Board of Director Nominations 2024-2026 Term (May 29, 2024) 1.Email from Stephen Reid - Call for CAPG Board of Director Nominations 2024-2026 Term.pdf2.CAPG Call for Board Director Nominations 2024.docx.pdf3.Schedule A - Nomination Form 2024 Police Board Commission.pdf4.Schedule B - Nomination Form Non-Police Board Representative 2024 FILLABLE.pdf10.11Correspondence from CAPG Regarding Developing National Training Workshops on Police Governance - Request to Obtain Existing Board/Commission Training Materials (May 3, 2024) 1.Developing national training workshops on police governance (CAPG email) (May 3, 2024).pdf10.12Correspondence from Terry Lindley Regarding Directing Traffic (April 30, 2024) 1.Correspondence from Terry Lindley (April 29, 2024) redacted.pdf10.13Griot Community Newsletter May 2024 Edition - from the Afro Canadian Caribbean Association 1.Griot Community Newsletter - May 2024 Edition (Afro Canadian Caribbean Association).pdf10.14Thank you from Routes Youth Centre Regarding Dinner and Silent Auction (April 17, 2024) 1.Thank you from Routes Youth Centre (April 17, 2024).pdf2.Thank you for your support of the Routes Silent Auction and Fundraiser (April 19, 2024).pdf10.15Thank You from Crime Stoppers of Hamilton (May 3, 2024) 1.Thank you from Crime Stoppers (May 3, 2024).pdf10.16Thank You from Kemp Hospice (June 4, 2024) 1.Thank You from Kemp Hospice (June 4, 2024).pdf11.Consent Agenda 11.1Auction Account Requests for Support (PSB 24-016) 1.PSB 24-016 Auction Account Requests for Support (June 27, 2024).pdf2.Kinderseeds Inc National Puddle Jump Day.pdf3.2024 Case 4 Kids Sponsorship.pdf4.MAC Introduction Letter.pdf5.MAC Sponsorship Request.pdf6.House of Providence Picnic Sponsorship Package 2024.pdf7.HPA Golf Flyer.pdf8.2024 HPA Golf Registration Form.pdf9.Rotary Club of Hamilotn - Summer Starry Night .pdf10.Cops n Rodders 10th Anniversary.pdf11.2024 Beyond the Blue Awards Gala.pdf12.2024- Good Shepherd Golf Invitation.pdf13.2024 Project First to Respond Golf tournament - HPSB.pdf14.Project FTR Golf Tournament Sponsorship Package.pdf15.Hamilton Kidney Walk 2024.pdf16.Mental Health Morning package - Hamilton Police Service.pdf11.22023 Year End Report - Victim Services Branch (24-040) 1.24-040 2023 Year End Report - Victim Services Branch.pdf2.24-040 Appendix - 2023 Year End Report - Victim Services.pdf11.32023 Year End Report - Youth Crime (24-048) 1.24-048 2023 Year End Report - Youth Crime.pdf2.24-048 Appendix A - 2023 Annual Youth Report.pdf11.42023 Year End Report - Crime Prevention, Volunteer and Auxiliary Branch (24-050) 1.24-050 2023 Year End Report - Crime Prevention Auxiliary and Volunteer.pdf2.24-050 Appendix A - 2023 Crime Prevention Auxiliary Volunteer Report.pdf11.5Race and Identity Based Data Strategy (24-053) 1.24-053 Race and Identity Based Data (RIBD) Strategy.pdf11.62023 Capital Financing - Investigative Services Division Debt (23-057a) 1.23-057a Capital Financing - Investigative Service Division Debt.pdf11.72023 Year End Financial Report - Preliminary (24-054) 1.24-054 2023 Year-End Financial Report - Preliminary.pdf2.24-054 Appendix A - 2023 Year-End Budget Variance Report.pdf11.82023 Hamilton Police Service Annual Report (24-058) 1.24-058 2023 Hamilton Police Service Annual Report.pdf2.24-058 Appendix A - 2023 Hamilton Police Annual Report AODA.pdf11.9Capital Project Status Report as at December 31, 2023 (24-057) 1.24-057 Capital Project Status Report as at December 31 2023.pdf2.24-057 Appendix A - Capital Project Status Report as at December 31 2023.pdf11.10Report on February 13, 2024 Motion (24-061) 1.24-061 Report on February 13, 2024 Motion.pdf2.24-061 Appendix A - HPS Operating Budget Surplus and Deficit Policy.pdf3.24-061 Appendix B - Pages 98-102 OrgChart.pdf11.11WSIB Backfill - Communications Operators (24-049) 1.24-049 WSIB Backfill - Communications Operators (1).pdf11.12Board Responsibilities Related to the Community Safety and Policing Act (CSPA) (PSB 24-013) Report to follow.11.13Outstanding Business List as of June 27, 2024 1.OBL Public as of June 27, 2024.pdf11.142023 Year End Report - Crisis Response Branch (24-047) 1.24-047 2023 Year End Report - Crisis Response Branch.pdf2.24-047 Appendix A 2023 Year End Report - Crisis Response Branch.pdfPresentation to be provided.11.152023 Year End Report - Use of Force (24-052) 1.24-052 2023 Year End Report - Use of Force.pdf2.24-052 Appendix A - 2023 Year End Report - Use of Force.pdfPresentation to be provided.12.Recommendations 12.1Police Video Recording Technology Update & Recommendation - Body-Worn Cameras (24-031a) 1.24-031a Police Video Recording Technology Update and Recommendation.pdf2.24-031 Appendix A - Recorded Video Technology Update.pdf12.22023 Year End Surplus Disposition & Reserve Forecasting Financing Strategy (24-055) 1.24-055 2023 Year-End Surplus Disposition Plan Reserve Forecasting Financing Strategy.pdf2.24-055 Appendix A - HPS Summary of Reserve Balances as at December 31 2023.pdf3.24-055 Appendix B - HPS Operating Budget Surplus Deficit Policy.pdf12.3Board Governance Education and Training Plan (PSB 24-017) 1.PSB 24-017 Board Governance and Education Training Plan.pdf13.Motions 13.1Nominations/Confirmation of Budget Committee Members 13.2Nominations/Confirmation of Governance Committee Members 14.Closed Meeting 15.Closed Meeting Report Back 16.Adjournment No Item Selected This item has no attachments.1.CAPG 2024 Conference - Partner Invitation (email to Chair).pdf2.CAPG Partner Invitation - 2024 CAPG Conference Pat Mandy.pdf3.CAPG Form.pdf4.(L) CAPG Sponsorship Prospectus 2024.pdf1.Thank you from Routes Youth Centre (April 17, 2024).pdf2.Thank you for your support of the Routes Silent Auction and Fundraiser (April 19, 2024).pdf1.24-0027 - All Chiefs Memo - Hate Crime Overview and Upcoming Training for the OACP.pdf2.24-0027 - Attachment - MAG Memo - Hate Crime Overview and Upcoming Training for the OACP.pdf1.Thank you from Crime Stoppers (May 3, 2024).pdf1.24-0035 - All Chiefs Memo - Basic Constable Training Program - 2024 Allocations.pdf1.24-0036 - All Chiefs Memo - Police School Resource Officers Survey.pdf1.24-0031 - All Chiefs Memo - 2024-25 Constable Joe MacDonald Public Safety Officers Survivors Scholarship.pdf2.24-0031 - Attachment 1 - CJMPSOSSF 2024-25 Application Guidelines and Appendix A (Student Living Allowan.pdf3.24-0031 - Attachment 2 - CJMPSOSSF 2024-25 Application Form.pdf1.Special Constable Employers - Letter from the Ministry of the Solicitor General (May 8, 2024).pdf1.24-0039 - All Chiefs Memo - Special Constable Training.pdf1.24-0030 - All Chiefs Memo - 2024-25 - 2026-27 MCRT Enhancement Grant - Call for Applications.pdf2.24-0030 - Attachment - MCRT Enhancement Grant 2024-25 - 2026-27 - Application Instructions and Guideline.pdf1.Griot Community Newsletter - May 2024 Edition (Afro Canadian Caribbean Association).pdf1.Developing national training workshops on police governance (CAPG email) (May 3, 2024).pdf1.Email from Stephen Reid - Call for CAPG Board of Director Nominations 2024-2026 Term.pdf2.CAPG Call for Board Director Nominations 2024.docx.pdf3.Schedule A - Nomination Form 2024 Police Board Commission.pdf4.Schedule B - Nomination Form Non-Police Board Representative 2024 FILLABLE.pdf1.24-0040 - All Chiefs Memo - Responding to Animals Left in Motor Vehicles.pdf1.Thank You from Kemp Hospice (June 4, 2024).pdf1.PSB 24-016 Auction Account Requests for Support (June 27, 2024).pdf2.Kinderseeds Inc National Puddle Jump Day.pdf3.2024 Case 4 Kids Sponsorship.pdf4.MAC Introduction Letter.pdf5.MAC Sponsorship Request.pdf6.House of Providence Picnic Sponsorship Package 2024.pdf7.HPA Golf Flyer.pdf8.2024 HPA Golf Registration Form.pdf9.Rotary Club of Hamilotn - Summer Starry Night .pdf10.Cops n Rodders 10th Anniversary.pdf11.2024 Beyond the Blue Awards Gala.pdf12.2024- Good Shepherd Golf Invitation.pdf13.2024 Project First to Respond Golf tournament - HPSB.pdf14.Project FTR Golf Tournament Sponsorship Package.pdf15.Hamilton Kidney Walk 2024.pdf16.Mental Health Morning package - Hamilton Police Service.pdf1.04 25 2024 FINAL Public Minutes.pdf1.OBL Public as of June 27, 2024.pdf1.Correspondence from Terry Lindley (April 29, 2024) redacted.pdf1.24-053 Race and Identity Based Data (RIBD) Strategy.pdf1.24-054 2023 Year-End Financial Report - Preliminary.pdf2.24-054 Appendix A - 2023 Year-End Budget Variance Report.pdf1.24-058 2023 Hamilton Police Service Annual Report.pdf2.24-058 Appendix A - 2023 Hamilton Police Annual Report AODA.pdf1.24-055 2023 Year-End Surplus Disposition Plan Reserve Forecasting Financing Strategy.pdf2.24-055 Appendix A - HPS Summary of Reserve Balances as at December 31 2023.pdf3.24-055 Appendix B - HPS Operating Budget Surplus Deficit Policy.pdf1.24-057 Capital Project Status Report as at December 31 2023.pdf2.24-057 Appendix A - Capital Project Status Report as at December 31 2023.pdf1.23-057a Capital Financing - Investigative Service Division Debt.pdf1.24-040 2023 Year End Report - Victim Services Branch.pdf2.24-040 Appendix - 2023 Year End Report - Victim Services.pdf1.24-047 2023 Year End Report - Crisis Response Branch.pdf2.24-047 Appendix A 2023 Year End Report - Crisis Response Branch.pdf1.24-048 2023 Year End Report - Youth Crime.pdf2.24-048 Appendix A - 2023 Annual Youth Report.pdf1.24-050 2023 Year End Report - Crime Prevention Auxiliary and Volunteer.pdf2.24-050 Appendix A - 2023 Crime Prevention Auxiliary Volunteer Report.pdf1.24-052 2023 Year End Report - Use of Force.pdf2.24-052 Appendix A - 2023 Year End Report - Use of Force.pdf1.24-061 Report on February 13, 2024 Motion.pdf2.24-061 Appendix A - HPS Operating Budget Surplus and Deficit Policy.pdf3.24-061 Appendix B - Pages 98-102 OrgChart.pdf1.24-049 WSIB Backfill - Communications Operators (1).pdf1.24-031a Police Video Recording Technology Update and Recommendation.pdf2.24-031 Appendix A - Recorded Video Technology Update.pdf1.PSB 24-017 Board Governance and Education Training Plan.pdf