Hamilton Police Services BoardMerged AgendaThursday, December 14, 2023 at 1:00 P.m. - 5:00 P.m.Hamilton City Hall - Council Chambers (Second Floor)You may view the Board's public meeting livestream at https://www.hamiltonpsb.ca/meetings/agendas-and-materials/Board Website: www.hamiltonpsb.ca1.Call to Order 2.Acknowledgements 3.Approval of the Agenda 4.Declarations of Conflicts of Interest 5.Delegations, Presentations and Verbal Updates 5.1Members of the Month 5.2Race and Identity Based Data Strategy (23-110) 1.23-110 Race and Identity Based Data Strategy.pdfPresentation to be provided.5.3Board Chair Verbal Update 5.4Chief of Police Verbal Update 6.Approval of the Minutes 6.1Minutes of November 23, 2023 1.November 23, 2023 Public Minutes.pdf7.Correspondence 7.1All Chiefs Memo - Use of Force Race-based Data Technical Report and Open Data 23-0076 (November 16, 2023) 1.23-0076 - All Chiefs Memo - Use of Force Race-Based Data Technical Report and Open Data.pdf2.23-0076 Attachment Use of Force Race-Based Data Technical Report.pdf7.2All Chiefs Memo - Nominations for the 2023/2024 Attorney General's Victim Services Awards of Distinction 23-0077 (November 21, 2023) 1.23-0077 - All Chiefs Memo - Nominations for the 2023-2024 Attorney General's Victim Services Awards.pdf2.23-0077- Attachment - MAG Memo - Nominations f.pdf3.23-0077 - Attachment for Stakeholders.pdf7.3All Chiefs Memo - Drug Impaired Driving Detection Training FY 2023-24 Eligible Expenses and Submission Processes 23-0079 (November 27, 2023) 1.23-0079 - All Chiefs Memo - Drug Impaired Driving Detection Training.pdf2.23-0079 - Attachment 1 - Standardized Field Sobriety Testing.pdf3.23-0079 - Attachment 2 - FY 2023-24 Cover Form.pdf4.23-0079 - Attachment 3 - Procurement of Approved Drug Screening Equipment.pdf5.23-0079 - Attachment 4 - FY 2023-24 Cover Form.pdf6.23-0079 - Attachment 5 - Sample Invoices.pdf7.4Thank You from Wayside House of Hamilton (November 28, 2023) 1.Thanks from Wayside House of Hamilton - November 28, 2023.pdf8.Consent Agenda 8.1Auction Account Requests for Support 1.Auction Account Requests for Funding and Support December 14, 2023.pdf2.FW_ United Way's 2024 Sleepless in Our Cities (email, redacted).pdf3.2023-24 SIOC - Sponsorship Menu.pdf4.2023 Holiday Giving Campaign PLEASE SUPPORT - Pro Action Cops and Kids.pdf8.2Budget Variance Report as at September 30, 2023 (23-107) 1.23-107 Budget Variance Report as at September 30 2023.pdf2.23-107 Appendix A - Budget Variance Report as at September 2023.pdf8.3Capital Project Status Report as at September 30, 2023 (23-108) 1.23-108 Capital Project Status Report as at September 30 2023.pdf2.23-108 Appendix A - Capital Project Status Report as at September 30 2023.pdf8.4Access to Information - In Car Cameras (23-114) 1.23-114 Access to Information - In Car Cameras.pdf8.5Budget Committee Report - November 24, 2023 1.November 24, 2023 Budget Committee Report.pdf8.6Budget Committee Report - December 1, 2023 1.December 1, 2023 Budget Committee Report.pdf8.7Correspondence to the City of Hamilton from the Hamilton Police Services Board Respecting Protocol for Sharing Information Between the Hamilton Police Services Board and the City of Hamilton (November 30, 2023) 1.Correspondence to the City Managers Office from the HPSB with respect to Draft Protocol.pdf8.8Outstanding Business List as of December 14, 2023 1.(L) OBL Public as of December 17, 2023.pdf9.Recommendations 9.1Annual Report Framework PSB 23-036 1.PSB 23-036 Framework for the Annual Report.pdf(Outstanding Business List Item)9.22023 Year End Board Policy Report PSB 23-035 1.PSB 23-035 2023 Year End Board Policy Report.pdf2.(KS) Appendix A to Report PSB 23-035.pdf3.Appendix B to Report PSB 23-035.pdf9.32024 Operating and Capital Budgets (Presentation and Recommendation Report 23-109) 1.23-109 2024 Operating and Capital Budget.pdf2.23-109 Appendix A - 2024 Operating Budget Analysis.pdf3.23-109 Appendix B - 2024 Capital Budget Analysis.pdf4.23-109 Appendix C - 2024 Detailed Budget.pdf5.23-109 Appendix D - 2025 - 2027 Multi-Year Budget Forecast.pdf6.23-109 Appendix E - PSB Report 23-083 HPS Projected Capital Expenditures 2024-2033-1.pdf9.4Delegation request from the Hamilton Jewish Federation (for the January 25, 2024 meeting) 1.Delegation Request Form - Hamilton Jewish Federations - redacted.pdf10.Motions 11.Closed Meeting 12.Closed Meeting Report Back 13.Adjournment No Item Selected This item has no attachments.1.23-0076 - All Chiefs Memo - Use of Force Race-Based Data Technical Report and Open Data.pdf2.23-0076 Attachment Use of Force Race-Based Data Technical Report.pdf1.23-0077 - All Chiefs Memo - Nominations for the 2023-2024 Attorney General's Victim Services Awards.pdf2.23-0077- Attachment - MAG Memo - Nominations f.pdf3.23-0077 - Attachment for Stakeholders.pdf1.23-0079 - All Chiefs Memo - Drug Impaired Driving Detection Training.pdf2.23-0079 - Attachment 1 - Standardized Field Sobriety Testing.pdf3.23-0079 - Attachment 2 - FY 2023-24 Cover Form.pdf4.23-0079 - Attachment 3 - Procurement of Approved Drug Screening Equipment.pdf5.23-0079 - Attachment 4 - FY 2023-24 Cover Form.pdf6.23-0079 - Attachment 5 - Sample Invoices.pdf1.23-110 Race and Identity Based Data Strategy.pdf1.November 24, 2023 Budget Committee Report.pdf1.23-107 Budget Variance Report as at September 30 2023.pdf2.23-107 Appendix A - Budget Variance Report as at September 2023.pdf1.23-108 Capital Project Status Report as at September 30 2023.pdf2.23-108 Appendix A - Capital Project Status Report as at September 30 2023.pdf1.23-114 Access to Information - In Car Cameras.pdf1.Thanks from Wayside House of Hamilton - November 28, 2023.pdf1.(L) OBL Public as of December 17, 2023.pdf1.PSB 23-036 Framework for the Annual Report.pdf1.PSB 23-035 2023 Year End Board Policy Report.pdf2.(KS) Appendix A to Report PSB 23-035.pdf3.Appendix B to Report PSB 23-035.pdf1.Correspondence to the City Managers Office from the HPSB with respect to Draft Protocol.pdf1.November 23, 2023 Public Minutes.pdf1.December 1, 2023 Budget Committee Report.pdf1.Auction Account Requests for Funding and Support December 14, 2023.pdf2.FW_ United Way's 2024 Sleepless in Our Cities (email, redacted).pdf3.2023-24 SIOC - Sponsorship Menu.pdf4.2023 Holiday Giving Campaign PLEASE SUPPORT - Pro Action Cops and Kids.pdf1.23-109 2024 Operating and Capital Budget.pdf2.23-109 Appendix A - 2024 Operating Budget Analysis.pdf3.23-109 Appendix B - 2024 Capital Budget Analysis.pdf4.23-109 Appendix C - 2024 Detailed Budget.pdf5.23-109 Appendix D - 2025 - 2027 Multi-Year Budget Forecast.pdf6.23-109 Appendix E - PSB Report 23-083 HPS Projected Capital Expenditures 2024-2033-1.pdf1.Delegation Request Form - Hamilton Jewish Federations - redacted.pdf