Hamilton Police Services Board
Revised Agenda

Thursday, October 28, 2021 at 1:00 P.m. - 2:00 P.m.

Due to COVID-19 Hamilton Police Services Board Meetings Will Temporarily be Taking Place Virtually - All electronic meetings can be viewed at: https://hamiltonpolice.on.ca/about/police-services-board (under meetings)

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1.

Call to Order

1.1

Changes to the Agenda

2.

Public Presentations & Deputations

2.1

Member of the Month - August 2021

2.2

International Association of Women Police (IAWP) Conference September 12 - 16, 2022 Niagara Falls

2.3

COVID-19 Verbal Update

3.

General

3.1

Declarations of Interest

4.

Approval of the Minutes

4.1

Public Minutes - September 16, 2021

5.

Consent Items

5.1

Auction Account Requests for Support

That the Board approve a donation in the amount of $500 to support the 'Pledge from the Heart' online auction run by Good Shepherd to benefit vulnerable people in the Hamilton community.

5.2

2021 OAPSB Labour Conference - November 18, 2021

That the correspondence be received as information; and

That Board members and staff be approved to attend the Ontario Association of Police Services Board's 2021 Labour Conference on November 18, 2021. 

5.3

Correspondence from the City of Hamilton dated September 29, 2021 with regards to Appointment to the Hamilton Police Services Board

5.4

Correspondence from Cecilia Di Benedetto dated October 3, 4 and 16, 2021 with regards to Prepare for McMaster Fall Reading Week Ahead

5.5

Correspondence from the CAPG dated September 30, 2021 with regards to Call for Proposals to Host CAPG Conference September 30, 2023

5.6

Correspondence from the Ministry of the Solicitor General dated October 12, 2021 with regards to Crime Prevention Week 2021 - Provincial Theme and Approach (21-0106)

5.7

Letter of Thanks - YWCA dated October 8, 2021 (First 100 Women’s Only Golf Tournament)

5.8

Letter of Thanks - Interval House of Hamilton dated September 1, 2021 (Oak Gables Ladies Annual Freedom and Hope Golf Tournament)

5.9

Letter of Thanks - Interval House of Hamilton dated September 2, 2021 (Drives for Lives Golf Tournament)

5.10

Letter of Thanks - St. Joseph's Healthcare dated September 29, 2021 (A Mental Health Morning)

5.11

Outstanding Business List as of October 28, 2021

5.12

Correspondence from the City of Hamilton dated October 25, 2021 with regards to 2022 Operating Budget Submission for the Hamilton Police Services Board

That correspondence from the City of Hamilton with regards to 2022 Operating Budget Submission for the Hamilton Police Services Board dated October 25, 2021 be received as information; and

That the correspondence be forwarded to the Budget Sub-Committee for consideration.

6.

Discussion Items

6.1

Year-end Report: A.C.T.I.O.N Strategy – 2020 Annual Report (21-102)

(Presentation to be provided)

Be received as information.

6.2

2022 Vehicles – Pre-Budget Approval (21-108)

1. That the Board pre-approve the expenditure of $1,901,392 for the purchase of new and used police vehicles in the 2022 Police Capital Budget;
2. That the Board pre-approve the expenditure of $480,930 for up-fitting of 2022 vehicles in the 2022 Police Capital Budget;
3. That the Board pre-approve the expenditure of $171,435 for the purchase/replacement and up-fitting of three (3) patrol frontline vehicles that have been written-off during 2021, using the funds received from the City of Hamilton Risk Management Department. The funds for the replacement are to be taken from the Police Vehicle Reserve #110020;
4. That the Board approve the new 2022 vehicles to be purchased through the Ministry of Government and Consumer Services - Vehicle Acquisition Vendor of Record;
5. That the Board approve the single source procurement for the 2022 Vehicle Upfitting Services from Kerr Industries Limited pursuant to Policy #11 – Non-Competitive Procurement until December 31, 2026, and that the Chief of Police be authorized to negotiate, enter into and execute any required Contract and any ancillary documents required to give effect thereto with, in a form satisfactory to the City Solicitor;
6. That the Board approve the purchase of the used plain door vehicles, as outlined in PSB 02-052 – Used Vehicle Purchases.

6.3

Proposed Changes to the Police Record Checks Reform Act & Municipal Act (21-109)

That the Board provide feedback to the Ministry of the Solicitor General regarding the proposed changes to the Police Record Checks Reform Act with regards to removing Police Services Board powers to charge fees for police record checks for volunteers.

6.4

Records Retention Schedule/By-Law 96-004 Update (21-110)

That By-law 96-004 be repealed and replaced by By-law 21-001, attached as Appendix "A"; and

That the Records Retention Schedule attached as Appendix “B” be adopted as Schedule “A” to By-Law 21-001.

6.5

Budget Sub-Committee Nominations

(This item was deferred from the Board's September 16, 2021 meeting).

6.6

Special Constable Designations (21-114)

That the Board approve the amendment to the Special Constables appointment application to include the following:

1. Searching, guarding and controlling of persons in custody
2. Providing security at premises occupied as courts or police facilities
3. Service and execution of documents
4. Transportation of prisoners within and outside of the jurisdiction of Hamilton
5. Fingerprinting, photographing and extracting DNA of persons in accordance with legislation
6. Controlling access to and protecting the integrity of crime scenes

7.

New Business

8.

Adjournment